Proofreader

A proofreader quality checks on publications, usually immediately before they are issued or go to print. They may work on books, magazines and newspapers and websites, as well as specialist publications such as academic journals or technical manuals.

Proofreaders check that:

• the text matches the original, especially when dealing with technical information
• page numbers and headings match the contents
• all spelling is correct
• hyphenation and capital letters are consistent
• illustrations are appropriately captioned
• there are no technical errors generated by the software used
• the layout of each page is clear for the reader to follow.

On printed proofs, proofreaders mark the changes using a recognised set of symbols. However, if the task is done on a computer screen, they may use tracking software.

Most proofreaders are self-employed and work from home. Many work part time, and the hours may be irregular.

Freelance proofreaders negotiate their own fees. The Society for Editors and Proofreaders (SfEP) suggests a minimum hourly rate of £19.25. Experienced, employed proofreaders may earn £30,000 to £35,000.

Proofreaders need to have:

• a scrupulous approach to detailed work
• a high level of skill in written English
• the motivation to work on their own and to meet deadlines
• the ability to stay focused throughout an entire document
• good judgment
• the ability to work within the style parameters of their employer
• good interpersonal skills.

Publishers, graphic design houses and printers may employ proofreaders on a full-time or freelance basis. Other potential employers may include retail chains, media agencies and government bodies that publish documents, reports or promotional materials.

There are no set entry requirements; however, proofreaders are often graduates. An eye for detail is just as important as qualifications. The Diploma in creative and media may be relevant and Apprenticeships may provide a route into the media, print and publishing industry.

Proofreaders employed on a full-time basis normally train on the job. Freelance proofreaders usually fund their own training. (SfEP) and the Publishing Training Centre (PTC) amongst others offer courses.

Proofreaders advance by earning a reputation in the industry. They may decide to specialise in a particular field of publishing. Many train in related skills such as copy-editing.

Further details