Copy Editor

Copy editors make sure that an author's text (or copy) is ready for publication, by checking that it is clear, easy to read, factually accurate, and grammatically correct.

They work on a range of publications, including books, journals, newspapers and magazines and on websites.

They may:

• ensure that the text is well written, logically structured and appropriate for the target audience
• correct grammar, spelling and punctuation
• make sure that the text is written in the house style of the publication
• check facts and liaise with the author to resolve any queries.

Copy editors on newspapers and magazines, who are usually called sub-editors, may also write headlines and introductory paragraphs for articles.

In-house copy editors usually work normal office hours, but may need to work longer to meet deadlines. Many copy editors work freelance and have some flexibility about when they work, but may have to work evenings and weekends. The flow of work can be irregular and part-time work is common. The work is desk based and mostly on screen.

Freelance copy editors negotiate their own fees. Salaries for employed staff range from around £16,000 to £60,000 a year.

Copy editors must have:

• an excellent command of English, including good spelling and grammar
• good concentration and meticulous attention to detail
• the ability to produce high-quality work under pressure of deadlines
• ICT skills
• a love of writing and a feel for language.

Copy editors are employed by publishing firms, newspapers and magazines. Many other organisations also use copy editors on an in-house or freelance basis.

Copy editors usually start off in a junior role, such as editorial assistant or general reporter. Most have a degree, often in a related subject, such as English or journalism. A degree in a relevant subject may be required to work in specialist areas, such as science, economics or law.

An increasing number of publishing courses are available at various levels. A publishing qualification can provide valuable work experience and networking opportunities.

Once employed, copy editors learn on the job from experienced colleagues. They may undertake in-house training and there are also many short courses available.

With experience, they may move on to more complex or specialist editing jobs. In-house copy editors may progress to senior editorial roles. Experienced sub-editors may progress to chief sub-editor or production editor.

Further details