Job application letters
Writing a good letter takes thought, time and effort. It can be hard work, so ask for help if you need it.
Jump Menu:
- What is a job application letter?
- How should you present it?
- How long should it be?
- What should you put in it?
- How often should you update it?
What is a job application letter?
A job application letter is a letter that you send with your CV. It may be a response to an advert. It may be enquiring if a company has any vacancies or work experience placements. In both cases, its aim is to interest readers so much that they ask you for interview.
How should you present it?
As it's a formal letter, you should use a standard layout. Word process it unless specifically asked for a handwritten letter. If you're posting it, use good quality paper and envelopes.
What should you put in it?
The most important thing to remember is that you're writing for a particular audience. Make sure that what you put in your letter gives readers the information they want. Most job application letters have:
- an introductory paragraph saying why you're writing - if you're responding to an advert, include the job reference, the job title and where you saw it
- one or two paragraphs explaining why you're a good candidate. Aim to hook readers' interest. Don't just repeat what's in your CV. Give new or extra details about the skills, qualities and achievements that you think fit particularly well with what you're applying for
- a final paragraph that closes the letter in an assertive way. For example, 'I look forward to hearing from you', 'I am available for interview ...' or 'I would be grateful if you could keep my name on file in case any opportunities arise in the future.'
How often should you update it?
You should change the details and write a different letter every time you apply for something. An application letter should show that you fit an opportunity. Using an old letter won't do that.
What next?
Why not practise writing an application letter?
